PRIVACY POLICY
Responsible Entity
The entity responsible for processing personal data collected when visiting this website is:
Bundesverband Steckersolar e.V.
Hans-Fallada-Str. 3
12683 Berlin
Email: info@bundesverband-steckersolar.de
Data Protection Officer
Our Data Protection Officer is available for any inquiries or suggestions regarding data protection at the following email address:
Email: datenschutz@bundesverband-steckersolar.de
Data Security & Data Processing Procedures
To protect your data from unauthorized access as comprehensively as possible, we implement technical and organizational measures. Our website uses SSL encryption to securely transfer data between your computer and our server over the internet. You can typically recognize this by the closed padlock symbol in your browser’s status bar and the URL beginning with https://.
Usage Data
When you visit our website, we temporarily store usage data in accordance with Article 6(1)(f) GDPR for statistical purposes to improve the quality of our website. We also use this information to enable access to our website, monitor and administer our systems, and enhance the website design.
The data collected includes:
- The name and address of the requested content
- The date and time of access
- The amount of data transferred
- The access status (content delivered, content not found)
- A description of the browser and operating system used
- The referring link (indicating the website from which you accessed our page)
- The IP address of the requesting device (which is deleted after seven days)
Use of Cookies
Our website uses cookies, which are small text files stored by your browser on your device. They help us retain information over a specific period and recognize your device upon subsequent visits, enhancing navigation and user-friendliness.
We distinguish between:
- Session cookies, which are deleted when you close your browser
- Persistent cookies, which remain stored beyond a single session
Necessary Cookies
Some cookies are essential for the functionality of our website and not used for tracking or advertising. These cookies help with:
- User navigation and security
- Ensuring the website operates correctly
We use these cookies under Article 6(1)(f) GDPR, based on our legitimate interest in providing a functional website.
You can configure your browser to inform you about cookie placement and delete cookies at any time. However, disabling cookies may limit website functionality.
Cookie Consent
Our website uses the Sgalinski Cookie Consent technology to obtain and document your consent for certain cookies. This service is provided by Sgalinski, Bahnhofstraße 52, 37339 Gernrode, Germany.
The following data is collected and transmitted to Sgalinski:
- Your consent(s) or withdrawal of consent
- Your IP address
- Browser and device information
- Timestamp of your website visit
This data processing is based on Article 6(1)(c) GDPR to ensure compliance with legal cookie consent requirements (Article 7(1) and Article 5(2) GDPR).
General Contact Information
You can contact us via postal mail, phone, or email, or use our website’s contact form.
We process the following mandatory data:
- Your name
- Your email address
- Your message
Providing your phone number is optional. Your data is only stored until your request is fully processed, unless legal retention obligations apply.
This data processing is based on Article 6(1)(f) GDPR, as we have a legitimate interest in responding to user inquiries.
Membership Management
Member data is processed exclusively for assigned tasks within the Bundesverband Steckersolar.
Examples include:
- Committee members accessing necessary member data (e.g., name, employee names, membership fees, outstanding payments).
- Accounting processing membership payments, including bank details (IBAN, BIC, etc.).
Data processing is required for association management and is based on Article 6(1)(b) GDPR (fulfilling contractual membership obligations).
Retention Period: Member data is stored for the duration of the membership and up to six months beyond or until outstanding payments are settled.
Restricted Access Area (User Accounts)
Registration
To access the restricted member area, registration is required. The following data is collected:
- Email address
- Password
- First and last name
- Organization name
- Phone number
Processing is based on Article 6(1)(b) GDPR (contract fulfillment).
Login & Account Deletion
To log in, we collect your email and password. To permanently delete your account, use the delete account option within the restricted area.
Data is transmitted to service providers that strictly adhere to our instructions and contracts for maintaining the website.
Event Participation
When registering for Bundesverband Steckersolar events, we process:
- Name
- Organization and position (if relevant)
- Payment data (for paid events)
Processing is based on Article 6(1)(b) GDPR for paid events and Article 6(1)(f) GDPR for free events.
Event Documentation (Photos & Videos)
At Bundesverband Steckersolar events, photos and videos may be taken for public relations purposes (e.g., social media, website, press releases).
You have the right to object to recordings of yourself.
Data is stored for up to 10 years, in compliance with legal retention obligations.
Newsletter Subscription & Tracking
We offer a free newsletter informing about news and projects. The following data is collected:
- Email address
Processing is based on Article 6(1)(a) GDPR (consent). You confirm your subscription through a double opt-in process.
Your consent includes email open/click tracking (aggregated, no individual tracking). You can unsubscribe anytime via the unsubscribe link in every newsletter.
Surveys & Market Research
Members may be invited to surveys to analyze market trends. Collected data includes:
- Company details
- Contact information
Processing is based on Article 6(1)(a) GDPR (consent).
Website Analytics & Third-Party Services
Our website uses Google Analytics (USA) to analyze visitor behavior.
Processing is based on Article 6(1)(a) GDPR (consent). You can revoke consent anytime via our cookie banner.
Embedded Videos (YouTube/Google, USA)
We embed YouTube videos in “privacy-enhanced mode,” meaning no tracking occurs until you click the video thumbnail.
Processing is based on Article 6(1)(a) GDPR.
Your Rights as a Data Subject
You have the right to:
- Access your data (Article 15 GDPR)
- Rectification of incorrect data (Article 16 GDPR)
- Erasure of personal data (Article 17 GDPR)
- Restriction of processing (Article 18 GDPR)
- Data portability (Article 20 GDPR)
- Withdraw consent at any time (Article 7 GDPR)
- File a complaint with a supervisory authority (Article 77 GDPR)
Right to Object
If data is processed based on Article 6(1)(e) or (f) GDPR, you may object at any time, especially regarding direct marketing-related profiling.
For any concerns, please contact us at datenschutz@bundesverband-steckersolar.de.
